Association Policies
Cash Handling Policy
Our organisation - MRIKPA's commitments.
On immediate receipt of any cash or cheques please notify the KPA treasurer.
The MRIKPA is committed to you when handling cash on behalf of the KPA and is grateful for any monies raised on behalf of kidney patients for their benefit.
It recognises you as an important and valued fund raiser.
Who does this policy apply to?
The policy applies to any individual, member, volunteer, employee or Trustee, who has raised funds, on behalf of the MRIKPA.
The aims of this policy:
To ensure that all cash is handled appropriately, paid into the bank, using the KPA bank details and to provide a process by which money is banked for the KPA, which is robust and supportive for those handling it on behalf of the KPA.
To provide a process by which cash is handled and auditable, safely, on behalf of the KPA.
- All cash is to be counted in the presence of a witness, recorded, signed (by both parties) and dated, acknowledging that the recorded amount was correct.
- It is to be tallied in individual denominations for easy recording and accuracy.
- Once the physical check of the cash is signed off, it is to be banked as soon as is practically possible. A phone call must be made to the treasurer informing them of the amount and the soonest day banking can be made, and a discussion had as to how to keep the cash safe until such times as it can be banked.
- Bank deposit slips should match the witnessed and signed cash slip.
- Once paid into the bank the receipt from the cashier (at the bank) and the witnessed receipt is to be sent to the MRIKPA treasurer and retained by the treasurer to be checked against bank statement.
- The treasurer will contact the donor confirming receipt of donation and the amount.
The types of concerns covered and safeguards:
How do I know that I am not left vulnerable?
As in the policy, you will have counted and signed for, with a witness, any cash you have collected through your fund raising.
What if I don’t have the KPA bank details?
These can be obtained through the treasurer, upon request.
What if I am unable to get to the bank?
A conversation with the treasurer will solve this issue and for banking to take place as soon as possible.
What if I can’t pay cash into the KPA account?
The KPA is happy for you to bank the cash into your personal account and will accept a written cheque or transfer the for cash amount credited to the KPA.
What do I do if the money witnessed is not accurate at banking?
A conversation with the treasurer, as soon as it is realised, will solve this issue.
MRIKPA Cash Handling Policy December 2023.
Ref: CH/MBGHJR2023.